The Fifth-Year Interim Report

Part III: The Fifth-Year Compliance Certification


4.3 Publication of Policies

The institution makes available to students and the public current academic calendars, grading policies, and refund policies.

Judgment of Compliance

Compliance

Narrative

Finance and Administration

Business Office policies and procedures are published on the University’s web site at http://www.alcorn.edu/offices/finance/policies-procedures/index.aspx.  Among these are policies related to budgets, bursar/cashiers, accounts payable, human resources, grants and contracts, etc.

Academic Affairs Policies and Procedures

A list of academic affairs policies and procedures is published on the University’s web page at http://www.alcorn.edu/academics/policies-and-procedures/index.aspx. Among these are policies related to students, faculty, curriculum development, and employment.  The IHL (governing body) policies and bylaws, by which Alcorn State University is also governed, is also found on this site.

All of the current academic calendars, grading and refund policies are available publicly to all students and faculty on Alcorn State University’s (ASU) website. The academic calendar, grading and refund policies are consistent regardless of location. 

Academic Calendars

The academic calendars for Alcorn State University are available to the public electronically on the university’s website.  Incoming students and their parents receive information regarding how to access the academic calendar, course schedules and registration requirements and dates and orientation activities that occur before the start of academic terms.

Table 4.3-1
Alcorn State University Academic Calendar

Calendar  Year

Semester

Source

Academic Calendar 2013-2014

Fall 2013

ASU Webpage Calendar Fall 2013

Academic Calendar 2013-2014

Spring 2014

ASU Webpage Calendar Spring 2014

Academic Calendar 2014-2015

Fall 2014

ASU Webpage Calendar Fall 2014

Academic Calendar 2014-2015

Spring 2015

ASU Webpage Calendar Spring 2015

Academic Calendar 2015-2016

Fall 2015

ASU Webpage Calendar Fall 2015

Academic Calendar 2015-2016

Spring 2016

ASU Webpage Calendar Spring 2016

Academic Calendar 2016-2017

Fall 2016

ASU Webpage Calendar Fall 2016

Academic Calendar 2016-2017

Spring 2017

ASU Webpage Calendar Spring 2017

 

The academic calendar is also published in the university’s Undergraduate 2012-2014, 2014-2016, 2016-2018 pp. 10-11 and Graduate 2012-2014, 2014-2016, and 2016-2018 pp. 11-13.  The academic calendar published in the university’s catalogs include class beginning and ending dates, orientation dates, student holidays, and important deadlines such as ‘last day to register’, ‘last day to withdraw’, ‘deadline for degree completion’, and ‘testing schedules’. In addition, the academic calendar for the Office of Graduate Studies of Important Dates to Remember, Graduation Deadlines, and Thesis Submission Calendar are found on the graduate webpage with links to the university’s academic calendar. Reminders and updates are also published on a regular basis on the main landing page to apprise students and the public of events and special activities.  

Grading Policies

The grading policies for all undergraduate academic programs are published in the ASU General Catalog (link website) and the grading policies for the graduate academic programs are published in the ASU Graduate Catalog (link website). The grading policies are also published in the ASU Student Handbook. These policies delineate letter grade assignation, grade point average computation, grade changes, the method for faculty to report grades, and academic standing. Other policies specify quality points, removal of “I” grades, repeating courses, grade appeal procedures, final grades, and transcript of academic record and excluding and including grades.

The grading policies at ASU outline the student’s responsibilities and the expectations of the university in academic matters. Course syllabi include a mini capsule of the university’s grading policies and letter grade assignation. Faculty have the obligation of making course materials, grading scale, and assessment information available to students through the course syllabus to communicate academic course expectations.

 

Table 4.3-2
Location of Published Grading Policies

Grading Policy

Page Number, Section

 

ASU General Catalog

Page Number, Section

 

ASU Student Handbook

Page Number, Section

 

ASU General Catalog Graduate Info

Page Number, Section

School of Nursing (SON) Student Handbook

Drop/Add

p.69, 2014-2016 Undergraduate Catalog, Change of Program;

 p. 61, 2016-2018 Undergraduate Catalog: Change of Program,

 

 

p. 36, 2016-2018 Graduate Catalog, Adding and Dropping Classes

 

Grades of Incomplete

p. 77-78.,  2014-2016 Undergraduate Catalog, Grading System;

 p. 70, 2016-2018 Undergraduate Catalog: Grading System

p.12, 2014-2015 Student Handbook, Grading System

p. 59-60, 2014-2016 Graduate Catalog, Incompletes

p. 21, 2014-2015 SON Handbook, Grades of Incomplete

 

 

 

 

 

Course Withdrawal

p.70, 2014-2016 Undergraduate Catalog, Withdrawal;

 p. 61, 2016-2018  Undergraduate Catalog, Course Withdrawal

p.16, 2014-2015 Student Handbook, Withdrawal Process;

p. 16, Student Handbook, Withdrawal Process

p. 36, 2016-2018 Graduate Catalog, Withdrawal

p. 57, 2016-2017 SON Handbook, Withdrawal Policy and Procedure

 

 

 

 

 

Change of Grade

p. 79-80, 2014-2016 Undergraduate Catalog, Incompletes

p. 12, 2016-2017 Student Handbook, Grading System

p. 68, 2016-2018 Graduate Catalog, Change of Grade

p. 21, 2014-2015 SON Handbook, Academic Appeal

 

 

 

 

 

Auditing Courses

p. 79, 2014-2016 Undergraduate Catalog, Audit Courses;

p. 69, 2016-2018 Undergraduate Catalog, Audit Courses

 

p. 36, 2016-2018 Graduate Catalog, Auditing Courses

p. 62, 2016-2017 SON Handbook, Auditing

 

 

 

 

 

Course Load

p. 76, 2014-2016 Undergraduate Catalog Student Load;

p. 67, 2016-2018 Undergraduate Catalog, Student Load

p.11, 2014-2015 Student Handbook, Student Load;

 p. 11 2016-2017 Student Handbook

p. 57, 2014-2016 Graduate Catalog, Course Load;

p.36, 2016-2018 Graduate Catalog, Course Load

 

 

 

Refund Policies

Refund policies are published in the ASU Undergraduate Catalog, the ASU Graduate Catalog and the ASU Student Handbook.  Refund policies can also be found on the Office of Financial Aid Rights and Responsibilities (link refund only) webpage and on the Registrar’s webpage (link withdrawal procedures).  When a student withdraws from the university, the business office calculates (link) the amount based on a formula mandated by the Department of Education for students. These policies indicate the manner in which institutional refunds will be credited prior to funds being returned to the student.  Each component of the policies clearly define retention eligibility for refunds and balances owed.

 


TextTitle 
http://www.alcorn.edu/offices/finance/policies-procedures/index.aspx http://www.alcorn.edu/offices/finance/policies-procedures/index.aspx
http://www.alcorn.edu/academics/policies-and-procedures/index.aspx http://www.alcorn.edu/academics/policies-and-procedures/index.aspx
university’s website Academic Calendar 2016-2017 - alcorn.edu
Fall 2013 Fall 2013
Spring 2014 Spring 2014
Fall 2014 Fall 2014
Spring 2015 Spring 2015
Fall 2015 Fall 2015
Spring 2016 Spring 2016
Fall 2016 Fall 2016
Spring 2017 Spring 2017
Undergraduate 2012-2014 Undergraduate 2012-2014
2014-2016 2014-2016
2016-2018 2016-2018
Graduate 2012-2014 Graduate 2012-2014
2014-2016 2014-2016
2016-2018 2016-2018
Important Dates to Remember Important Dates to Remember
Graduation Deadlines Graduation Deadlines
Thesis Submission Calendar Thesis Submission Calendar
ASU General Catalog ASU General Catalog
ASU Graduate Catalog ASU Graduate Catalog
ASU Student Handbook ASU Student Handbook
Course syllabi Syllabus Examples
p.69, 2014-2016 Undergraduate Catalog, Change of Program p.69, 2014-2016 Undergraduate Catalog, Change of Program
 p. 61, 2016-2018 Undergraduate Catalog: Change of Program,  p. 61, 2016-2018 Undergraduate Catalog: Change of Program,
p. 36, 2016-2018 Graduate Catalog, Adding and Dropping Classes p. 36, 2016-2018 Graduate Catalog, Adding and Dropping Classes
p. 77-78.,  2014-2016 Undergraduate Catalog, Grading System; p. 77-78.,  2014-2016 Undergraduate Catalog, Grading System;
p. 70, 2016-2018 Undergraduate Catalog: Grading System p. 70, 2016-2018 Undergraduate Catalog: Grading System
p.12, 2014-2015 Student Handbook, Grading System p.12, 2014-2015 Student Handbook, Grading System
p. 59-60, 2014-2016 Graduate Catalog, Incompletes p. 59-60, 2014-2016 Graduate Catalog, Incompletes
p. 21, 2014-2015 SON Handbook, Grades of Incomplete p. 21, 2014-2015 SON Handbook, Grades of Incomplete
p.70, 2014-2016 Undergraduate Catalog, Withdrawal p.70, 2014-2016 Undergraduate Catalog, Withdrawal
 p. 61, 2016-2018  Undergraduate Catalog, Course Withdrawal  p. 61, 2016-2018  Undergraduate Catalog, Course Withdrawal
p.16, 2014-2015 Student Handbook, Withdrawal Process; p.16, 2014-2015 Student Handbook, Withdrawal Process;
p. 16, Student Handbook, Withdrawal Process p. 16, Student Handbook, Withdrawal Process
p. 36, 2016-2018 Graduate Catalog, Withdrawal p. 36, 2016-2018 Graduate Catalog, Withdrawal
p. 57, 2016-2017 SON Handbook, Withdrawal Policy and Procedure p. 57, 2016-2017 SON Handbook, Withdrawal Policy and Procedure
p. 79-80, 2014-2016 Undergraduate Catalog, Incompletes p. 79-80, 2014-2016 Undergraduate Catalog, Incompletes
p. 12, 2016-2017 Student Handbook, Grading System p. 12, 2016-2017 Student Handbook, Grading System
p. 68, 2016-2018 Graduate Catalog, Change of Grade p. 68, 2016-2018 Graduate Catalog, Change of Grade
p. 21, 2014-2015 SON Handbook, Academic Appeal p. 21, 2014-2015 SON Handbook, Academic Appeal
p. 79, 2014-2016 Undergraduate Catalog, Audit Courses p. 79, 2014-2016 Undergraduate Catalog, Audit Courses
p. 69, 2016-2018 Undergraduate Catalog, Audit Courses p. 69, 2016-2018 Undergraduate Catalog, Audit Courses
p. 36, 2016-2018 Graduate Catalog, Auditing Courses p. 36, 2016-2018 Graduate Catalog, Auditing Courses
p. 62, 2016-2017 SON Handbook, Auditing p. 62, 2016-2017 SON Handbook, Auditing
p. 76, 2014-2016 Undergraduate Catalog Student Load p. 76, 2014-2016 Undergraduate Catalog Student Load
p. 67, 2016-2018 Undergraduate Catalog, Student Load p. 67, 2016-2018 Undergraduate Catalog, Student Load
p.11, 2014-2015 Student Handbook, Student Load p.11, 2014-2015 Student Handbook, Student Load
 p. 11 2016-2017 Student Handbook  p. 11 2016-2017 Student Handbook
p. 57, 2014-2016 Graduate Catalog, Course Load p. 57, 2014-2016 Graduate Catalog, Course Load
p.36, 2016-2018 Graduate Catalog, Course Load p.36, 2016-2018 Graduate Catalog, Course Load
Office of Financial Aid Rights and Responsibilities Office of Financial Aid Rights and Responsibilities
Registrar’s webpage Registrar’s webpage
link withdrawal procedures link withdrawal procedures
calculates (link) calculates (link)